Google Workspace, formerly known as G Suite, is a comprehensive online platform that lets users access various tools for productivity and communication. It includes a suite of applications such as Gmail, Google Docs, Sheets, Slides, and more. In this guide, we’ll provide insights into how to use the different features of Google Workspace in 2022.
What is Google Workspace, and What Are Its Key Features?
Google Workspace (formerly G Suite) is a cloud-based productivity platform that includes a variety of tools for collaboration and communication. The core apps in Google Workspace are Gmail, Drive, Docs, Sheets, Slides, Calendar, and Meet. These apps can be used independently or combined to create a customized workflow.
Google Workspace also includes features that make collaboration easier, such as real-time comments, @mentions, and version history. Additionally, all the apps in Google Workspace are integrated, so users can quickly move between them without losing their place.
Google Workspace is available on various devices, including smartphones, tablets, laptops, and desktop computers. It’s also flexible enough to accommodate users with different levels of tech experience – from those who are comfortable using just the basics to those who want to explore more advanced features.
How to Set Up a Google Account for Your Workspace?
If you don’t have a Google account, setting one up is simple and only takes a few minutes.
Go to the Google Workspace sign-up page and enter your name, preferred email address, and password. Once you’ve created your account, you can immediately start using all the apps in Google Workspace.
If you already have a Gmail account, you can use that to sign in to Google Workspace – just click on the “Use another account” link on the sign-in page.
How to Use Google Workspace?
Now that you have a Google account, let’s look at using some of the most popular apps in Google Workspace.
Gmail is a web-based email service that lets you access your inbox from any device with an internet connection. Go to gmail.com and log in with your Google account to start using Gmail. Once you’re logged in, you’ll see your inbox, where you can read and respond to messages.
You can also compose new messages by clicking on the “Compose” button. Gmail has several features that make managing your inbox easier, like filters, labels and archiving.
Drive is a cloud-based storage service that enables you to access your files anywhere. All you need to do is go to drive.google.com and log in with your Google account. Once logged in, users can create new folders, upload files, and use Drive to share files with other Google Workspace users on the Drive homepage by collaborating on projects using Docs, Sheets, or Slides tools.
Google Docs is a word processing application that you can use online. You can create a new document by clicking on the “blank” template. You can also open existing documents that are stored in Drive. Click the “share” button to collaborate with other people and enter their email addresses.
Sheets is a web-based spreadsheet application created by Google. You can log in at sheets.google.com using any valid Google account. Your home page displays all available templates for creating new spreadsheets; simply click “blank” to create a new one from scratch or open an existing Drive document. If you need to collaborate with others, just click on the share button and enter their email addresses.
Go to slides.google.com and sign in with your Google account to create a presentation. Once logged in, find the “blank” template on the homepage to start a new presentation or open one of your existing presentations stored in Drive. If you want to work with someone else using Google Workspace, click the “share” button and type in their email addresses so they can access it too.
Calendar is a web-based application that lets you keep track of your schedule online. To start, go to calendar.google.com and log in with your Google account. Once you’re logged in, you’ll see your Calendar homepage, where you can create a new event by clicking on the “create” button.
You can also view upcoming events and set reminders for yourself there too. If you want to share your calendar with other Google Workspace users, click the “share” button and enter their email addresses into the spaces provided.
Keep is a web-based note-taking software that lets you keep track of your ideas. Go to keep.google.com and log in using your Google account to get started. After you’ve logged in, you’ll see the Keep home page, where you may create a new note by clicking the “create” button.
Using this page, you can also look at your existing notes and set reminders for yourself. Simply click the “share” button to send a note to other Google users, or simply type their email addresses into the box provided.
Chat is a web-based chat application that lets you talk live with other Google Workspace users. To start using it, just go to chat.google.com and sign in with your regular Google account information. After you’re logged in, look at your Chat homepage, where there will be a button labeled “create.” Once clicked, this allows you to make a new chat.
Meet is a web-based video conferencing program that allows you to interact with other Google Workspace users in real-time. Simply go to meet.google.com and log in using your Google account to start. The Meet home page will come up, where you can create a new meeting by clicking the “create” button.
Tips and Tricks for Using Google Workspace More Effectively
Now that you know the basics of how Google Workspace works, here are a few tips and tricks to help you use it more effectively:
- Install the Google Workspace mobile apps: The best way to stay productive with Google Workspace is to install the mobile apps for Gmail, Docs, Sheets, Slides, and Calendar. That way, you can access your documents and emails anytime.
- Add shortcuts to your Chrome browser: If you use Google Chrome as your web browser, you can add shortcuts for Gmail, Docs, Sheets, Slides, and Calendar to your bookmark bar. That way, you can quickly access your favorite Google Workspace applications with just one click.
- Use keyboard shortcuts: Google Workspace has a variety of keyboard shortcuts that can help you get things done faster. For example, you can use the “Shift + ?” shortcut to bring up the Google Workspace keyboard shortcut cheat sheet.
- Customize your settings: Google Workspace lets you customize various settings to suit your needs. For example, you can change your default language, time zone, and notification preferences. Click on the “gear” icon in the top-right corner of any Google Workspace page to access your settings.
While getting started with Google Workspace is fairly straightforward, using a reseller may make your life a lot easier. Many resellers offer the same price you’d pay with Google, along with a host of other benefits to help set you on a path to success. And some Google Workspace consultants offer additional services to help you with security or change management.
Google Workspace is a comprehensive online platform that provides users with a suite of productivity and communication tools. In this article, we’ve provided the information you need to leverage all the functionality of Google Workspace in 2022. We hope you found this guide helpful and that it will help you get the most out of Google Workspace in the year ahead.